Standard 16: Accountable and timely project close-out.
Close out the project in a way that is responsive and accountable to participants, partners, host or local governments and donors.
- Close-out [1]
- Operations and program planning and management [2]Financial management [3]Human resource management [4]Donor engagement and accountability [5]
Key Action 1 [6] | Form a cross-discipline team to plan and implement project close-out activities. [6] |
Who |
Country representative with the head of programming and head of operations; project manager or chief of party; finance manager; human resources manager; supply chain manager or equivalent; IDEA staff as applicable (e.g. for centrally-managed awards) |
When |
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Key Action 2 [7] | Develop a comprehensive, realistic project close-out plan that details roles, responsibilities, timelines and activities, and reflects donor requirements. [7] |
Who |
Project manager or chief of party; members of the CRS cross-discipline project close-out team, which typically includes staff from programming (including MEAL), finance, human resources, supply chain management, ICT, and other operations staff; partners; other subject-matter experts |
When |
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Key Action 3 [8] | Closely monitor and manage implementation of the close-out plan, including timely communication with the donor. [8] |
Who |
Project manager or chief of party; members of the cross-discipline project close out team, which typically includes staff from programming (including MEAL), finance, supply chain management, human resources, ICT, and other operations teams; partner project staff; country program senior management or the project-specific Close-out Core Group (as applicable); headquarters staff (as applicable) |
When |
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Key Action 4 [9] | Prepare and store all required close-out documentation and other key project documentation, records, and data. [9] |
Who |
Project manager or chief of party; members of the CRS project team; members of the CRS cross-discipline project close-out team, which typically includes staff from programming (including MEAL), finance, human resources, supply chain management, ICT, and other operations staff (including the head of operations); IDEA or other HQ staff |
When |
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Key Action 5 [11] | Engage with partners, project participants, and other key stakeholders throughout the close-out period, to manage relationships and expectations. [11] |
Who |
Project manager or chief of party; CRS and partner project team; partnership and capacity strengthening specialists as needed; country program senior management team |
When |
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