Standard 16: Accountable and timely project close-out.
Close out the project in a way that is responsive and accountable to participants, partners, host or local governments and donors.
- Close-out
- Operations and program planning and managementFinancial managementHuman resource managementDonor engagement and accountability
Key Action 1 | Form a cross-discipline team to plan and implement project close-out activities. |
Who |
Country representative with the head of programming and head of operations; project manager or chief of party; finance manager; human resources manager; supply chain manager or equivalent; IDEA staff as applicable (e.g. for centrally-managed awards) |
When |
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Key Action 2 | Develop a comprehensive, realistic project close-out plan that details roles, responsibilities, timelines and activities, and reflects donor requirements. |
Who |
Project manager or chief of party; members of the CRS cross-discipline project close-out team, which typically includes staff from programming (including MEAL), finance, human resources, supply chain management, ICT, and other operations staff; partners; other subject-matter experts |
When |
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Key Action 3 | Closely monitor and manage implementation of the close-out plan, including timely communication with the donor. |
Who |
Project manager or chief of party; members of the cross-discipline project close out team, which typically includes staff from programming (including MEAL), finance, supply chain management, human resources, ICT, and other operations teams; partner project staff; country program senior management or the project-specific Close-out Core Group (as applicable); headquarters staff (as applicable) |
When |
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Key Action 4 | Prepare and store all required close-out documentation and other key project documentation, records, and data. |
Who |
Project manager or chief of party; members of the CRS project team; members of the CRS cross-discipline project close-out team, which typically includes staff from programming (including MEAL), finance, human resources, supply chain management, ICT, and other operations staff (including the head of operations); IDEA or other HQ staff |
When |
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Key Action 5 | Engage with partners, project participants, and other key stakeholders throughout the close-out period, to manage relationships and expectations. |
Who |
Project manager or chief of party; CRS and partner project team; partnership and capacity strengthening specialists as needed; country program senior management team |
When |
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